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Government Purchase Cards – How are you accounting for Processing and Administration Fees in your accounting system?

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Situation: You price a product/job/contract based on best available information.  You submit your proposal.  Eureka, You Win!  You submit an invoice and your customer informs you that they will be paying by credit card.  You say great, we will get paid early.  And you know that any processing fees can be claimed as an allowable cost. 

However, did you consider this cost when you prepared your proposal?  Did you take into consideration that if the government decided to pay by credit card it would cost you between 1.5% and 4.0% in processing fees?



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